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Written in clear “Non Legalese.” This material is so easy to understand and use.

• The ‘How To’s’ of Church Administration.
• Comprised of 250 pages, 3-ring format. This manual has been updated eleven times, as recently as January, 2010.
• Endorsed by 15 Ministers, three CPA’s, an EA and two Attorney’s – this Manual is reliable. Most leaders want to understand the tax law regarding housing allowance, and ministers compensation. The Forms included in this manual will help you to identify those expenses the church can pay for, maximize the ministers benefits, and minimize his tax obligations..
• Included with every Manual is our nine-page checklist, so you can do an evaluation on the legal and tax issues for your Church or Ministry. The questions are cross-referenced to the Manual by page number.

What is Included

• Explains why the church incorporates. How to start and run the Corporation. [Critical information you were never taught in Bible School or Seminary]
• The importance of, and how to write, Church Policies with several samples.
• How to write proper Church Minutes. A checklist of issues to include.
• How to write [legally reconstruct] missing or lost Minutes
• Doing business at “Arm’s Length.” An explanation of “Intermediate Sanctions,” as this is now what the IRS is closely watching.
• Tips on the Zoning process, negotiating a lease, getting the church property off the county property tax rolls.
• The 501(c)(3) is explained. Should we file for an exemption letter with the IRS? Or are we OK without it? What are the positives? What are the negatives if we do file?
• Counting, handling and spending Church money with accountability.
• Developing a “True budget.” Learning how to manage the Church money.
• A sample “Accountable Reimbursement Policy.” An IRS requirement since 1990 – this is a “MUST.”
• Complete “How To’s” and recommendations for Church Accounting Systems.
• Why an annual church audit, with reports given the congregation, is so valuable, and how an “In house” audit can be easily accomplished.
• Explaining the various IRS Forms, the filing requirements, and the filing deadlines.
• An 18 pt. checklist, to prepare you to be ready for an IRS audit.
• What contributions we can (and cannot) issue receipts for.
• How to develop the Ministers Compensation Package. Details on all the IRS allowable benefits, and shows you ‘how’ to pay the least in taxes. Manual includes various work forms: a ministers compensation worksheet; and a Housing Allowance worksheet.
• The Worksheet allows for when the church furnishes a “Parsonage or ‘Manse” and allows for the many additional items the minister can receive tax free;
• Explanation of three different ways, how the church can provide an auto, with accountability requirements.
• The IRS allowable reimbursements for ministry [business] mileage.
• Planning on building? Learn invaluable tips on how to avoid debt, and build for cash.
• Zoning and Conditional use permits. The process to obtain permits is explained.
• Security and safety issues in the Church. Aspects of Insurance is explained.
• A “Facilities use agreement,” for weddings, and a “Count down checklist. *
• Includes a Sample Application For Employment;
• Includes a 20 Point Analysis: “Employee vs. Self Employed;”
• A sample “Employees hand book,” and several Ministry Job Descriptions.* Newly added is a Church Policy on permitted use of electronic devises in the auto, with provisions for accountability for all computers on church premises; And a Cell Phone Policy.
• Includes an Employee Evaluation Check List;
• Includes five Sample “Ministry Descriptions;”
• A Sample Organizational Flow Chart;
• A chapter on the duties and responsibilities of the Greeters and Ushers. Includes sample “Job descriptions” for each of these very important ministries..

* These two items alone, are worth far more than the price of this manual. For a companion Manual, SAMPLES is a “Must,” as it contains more than 100 sample Policies, Minutes, Resolutions and Ratifications. Updated and expanded in January of 2011.   YOUR SATISFACTION IS GUARANTEED – OR MONEY REFUNDED Our Church Administration “How To” Manual comes highly recommended. It is designed to give a broad but comprehensive overview of Church Administration. The subjects covered are varied, and quite useful, covering everything from “developing your vision,” to a “greeters and ushers” policy. “The Church Administration “How To” Manual is the most comprehensive resource on church administration on the market today. Every church office should have a copy. I recommend it highly!” Dr. Marvin Osborne Church Growth Institute Resources Forest, Virginia

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We have helped more than 3,000 churches and ministries form their non-profit corporation; write their Articles of Incorporation; write (and rewrite) their By-Laws from the inception of this ministry in 1988. Most Church’s By-Laws originate from a disinterested Lawyers archive, and written from a democratic perspective, which give church members authority over the pastor. Good Church By-Laws are the cornerstone of church administration, and supersede any and all written Church Policies. With the recent spate of court rulings granting homosexuals the right to Marry, we expect there will be demands made of the church to conduct weddings between homosexuals. Our consul is – never respond to, or debate with anyone about their “sexual preferences,” for you will likely be sued for discrimination. But if your church By-Laws clearly state that you will only conduct marriages between those who are members of your church [or another church recognized by your pastor], we believe you will have a legally defensible position. These By-Laws address this volatile issue.

A POINT TO REMEMBER – What you develop for church By-Laws, should work for not only this generation of leaders [pastors] and the “Flock of God,” but for succeeding generations as well. As you have no assurance that you will even be around tomorrow, what you are writing today, is what will be used by succeeding generations when you are long gone. That is why they, (the By-Laws) are sometimes called, “Our Articles of War, written in a time of peace.”

In the event of an internal church dispute the pastor, or any of the leaders ‘fitness to lead,’ should never be decided [voted on] by the membership – but only by his ‘Peers.” In this Manual, we have provided Biblical Church By-Laws which allow the pastor and church leaders to lead, yet providing for their accountability to other Ordained Ministry that had been identified, and approved earlier by action of the entire Board.

If you are just starting your church, [or are considering rewriting your Church By-Laws], and want to structure them Biblicaly, this manual will be of great help to you.

This manual will give you simple, easy to follow guidance in starting the church:

• A step by step explanation of what each section of the By-Laws means.
• The step by step process [there are nine steps] of creating the non-profit corporation. Includes sample letters to the Secretary of State for name reservation, and for filing the organizational documents with the state.
• Understanding God’s order of church government is imperative, so that we can write Biblical By-Laws, and govern with His patterns and principals in mind.It should be kept in mind, that the By-Laws you write today, should be so biblical that it will work “Trans-generationally.”
• Sample articles of incorporation. The sample Articles of Incorporation in this Manual contain the four clauses required by the IRS .
• An excellent set of Biblical by-laws. Written by knowledgeable Ministers, and a spirit filled Attorney who have an understanding of biblical principles of Church government, they have been used by more than 3,000 Churches. See the two On-Line Articles we wrote about Church By-Laws
• These By-Laws contain 40 points under the Statement of Faith section. For you see, if we ‘load’ our Church By-Laws with the Word of God, we will then have the ability to use the Bible for our defense in the courtroom. These By-Laws address the many relevant “Hot issues” of the day. eg: Family, Marriage, Homosexuality, the altering of ones sexuality. Everything from Elders, Five Fold Ministry, Discipline to Deliverance. These are the things that we would likely have lawsuits over – that is why we have put them in the By-Laws. This is by far more effective than developing Church Policies on these issues.
• Authority conferred vs authority delegated, is explained, and will help you to understand the difference. There are provisions for accountability to the Church, by those whom we Credential – thereby minimizing potential liability issues .
• A four page ‘Organizational Meeting Minute,” which will enable you to properly “Birth,” the corporation. This minute addresses every important issue that is needed, and will set the church on the proper course for years to come.
• Includes a sample “Excerpt for the Bank.” This excerpt, taken from the Organizational Minute, will authorize, and enable you to open a new church bank checking account. If you have already opened a Bank Account, it will need to be closed, and a new one opened for your new legal “Entity.”
• These By-Laws provide the authority to Ordain or Commission Ministry to do the work of the ministry; and that minister would then have the authority to marry and bury. He will also be entitled to receive all tax benefits due him.
• Certificates of “Ordained Ministry,” and “Commissioned Ministry,” and “Ministry Credentials.” An explanation of the difference between the ordained and commissioned, and Samples of both the “Certificate,” and the “Wallet Credential.” This will allow you to print your own ministry credentials.
• Annual application of Credentials [The Wallet Card]. Issuing a new card annually is the only means of implementing accountability standards, and limiting the corporation’s liability.
• Accountability standards agreement. The Corporation is legally responsible for those whom they Credential. Therefore, accountability should be required of the minister. This provides a framework for a relationship of accountability.
• Membership application package: Vision statement; information gathering questionnaire; Membership Application and a copy of an Overhead Transparency for the induction service containing scripture regarding covenant relationship.
• A sample FYI letter to the IRS. If you have an IRS “Determination letter,” they want you to inform them of any changes made to your By-Laws or Articles of Incorporation.

This Manual was revised in early 2010, and now includes two forms of By-Laws for your review. The greatest value and benefit in developing your own By-Laws, and forming your own corporation, is that you will fully know and understand what you have, when the process is completed. As opposed to paying an Attorney to do your work for you, and discover too late that he gave you By-Laws you absolutely do not agree to. By-Laws that will likely allow the sheep to rule the Shepard.

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And here, for your convenience, we are providing a list of web addresses for the Secretary of State Offices for all 50 states. Alabama: http://www.sos.state.al.us Alaska: http://www.gov.state.ak.us/ Arizona: http://www.azsos.gov/ Arkansas: http://www.sosweb.state.ar.us California: http://www.ss.ca.gov Colorado: http://www.sos.state.co.us Colorado: http://www.sos.state.co.us Connecticut: http://www.sots.state.ct.us Delaware: http://sos.delaware.gov Washington, DC: http://www.dcboee.org Florida: http://www.dos.state.fl.us Georgia: http://www.sos.state.ga.us Hawaii: http://www.hawaii.gov Idaho: http://www.idsos.state.id.us Illinois: http://www.sos.state.il.us Indiana: http://www.in.gov/sos Iowa: http://www.sos.state.ia.us Kansas: http://www.kssos.org Kentucky: http://www.sos.ky.gov/ Louisiana: http://www.sec.state.la.us Maine: http://www.state.me.us/sos Massachusetts: http://www.state.ma.us/sec Michigan: http://www.michigan.gov/sos Minnesota: http://www.sos.state.mn.us Mississippi: http://www.sos.state.ms.us Missouri: http://www.sos.mo.gov/ Montana: http://sos.mt.gov/ Nebraska: http://www.nol.org/home/SOS Nevada: http://sos.state.nv.us New Hampshire: http://webster.state.nh.us/sos New Jersey: http://www.state.nj.us/state New Mexico: http://www.sos.state.nm.us New York: http://www.dos.state.ny.us North Carolina: http://www.secretary.state.nc.us/corporations/ North Dakota: http://www.nd.gov/sos/ Oklahoma: http://www.sos.state.ok.us Oregon: http://www.sos.state.or.us Pennsylvania: http://www.dos.state.pa.us Rhode Island: http://www.state.ri.us South Carolina: http://www.scsos.com South Dakota: http://www.sdsos.gov Tennessee: http://www.state.tn.us/sos Texas: http://www.sos.state.tx.us Utah: http://www.commerce.state.ut.us Virginia: http://www.soc.state.va.us/ Washington: http://www.secstate.wa.gov West Virginia: http://www.wvsos.org/ Wisconsin: http://www.sos.state.wi.us/ Wyoming: http://soswy.state.wy.us/

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CONTENTS

• Getting Started
• Cost To Get Started
• Simple Steps To Start A Church
• What Is The 501(c)(3)?
• Maintaining The 501(c)(3)
• Church By-Laws
• By-Laws, Discipline & Structuring For Lawsuits
• Ultimate Screening Policy
• Board Members – Their Fiduciary Responsibility
• Why Does The Church Incorporate?
• The Importance of Well Written Minutes
• A Sin of Omission [Failure to fully initiate the corporation]
• Corporation Sole [What is it]
• A Tax Number?
• Ministries “Covered” Under The Church
• Integrity Maintained Through Accountability
• Church Fund Accounts and Accountability
• Ministers Credentials And The IRS
• Setting Pastors Compensation
• How To Establish A Tax Exempt Housing Allowance
• “Self Employed” or “Staff Minister?”
• Reporting The Minister – W-2 or 1099?
• Taking Steps To Care For Our Family
• A Liability Trap
• Why Church Policies Are Crucial
• Safe Church Policy
• Cell Phone Use Policy [And Other Electronic Devices}
• The Church and Political Activism

Buy one for each Board Member. Call for 20% discount for three plus! If you would like more information about similar issues, please consider The Church Administration ‘How To’ Manual. This Manual, endorsed by three CPA’s, an EA and two attorneys, was updated in January, 2011 for the 11th time, since its original publication in 1991.

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RESOLUTIONS - What are they? The means of recording an action taken by the Board of Directors, authorizing or approving all actions in advance of the act. i.e.: authority given to the pastor (and/or) to spend church money’s otherwise it always takes Board action.

RATIFICATION - Because the Minute/Record Book is the official “Memory” of the corporate entity, it is imperative to have good records, without “gaps.” If, and when we discover that a business action has been taken (i.e.: a change of signatures on the Church checking account) without a resolution, we must get it into the Minutes. But how? A back dated resolution is illegal, as that would be falsification of records. The only legal way, is to write a Resolution "Ratifying" the past action(s). This is how thousands of secular Corporations do it every day in America, and this SAMPLES Manual will show you how to easily do it.

This is a great 'companion manual' to The Church Administration ‘How To’ Manual, for there is nothing repeated in the one manual, that is also in the other.

Sample Minutes and Resolutions that will help you with the business side of church life. Samples of:

• An Organizational Meeting Minute; NOTE; Without this very important minute, your church may not even be legally established, for in the event of a lawsuit, this would be the first thing the judge would look for. It IS possible to Ratify a Resolution [regarding this meeting] using various church records.
• How to establish pastors compensation & housing Allowance by Resolution;
• A Resolution to Ordain a Minister, and establish his compensation package;
• How to “Ratify” a Housing Allowance that was established only verbally;
• How the church can “Gift” a car to the pastor [establishing value & reporting];
• How Ministry can exempt from SECA [Social Security], even if the two year “window” has passed. All questions relating to this issue is discussed;
• A sample “Accountable Reimbursement Policy” that meets IRS requirements;
• Establishing the ownership of the ministers preaching materials;
• How to legally [IRS wise] send the pastor’s spouse to conference;
• How to open a new Bank Checking Account;
• How to legally [IRS wise] obtain and use a church charge card;
• How to “Ratify” an existing church banking account;
• How to “Cover” the establishment of a new “Daughter Church”
• How to establish [and control] special fund accounts; Establishing accountability and protecting the pastor;
• A three part Form, that will work for three children. Every church should have this, to allow children to go on church activities; includes Medical Authorization and Liability Waivers.
• A “Monthly Income / Expense Fact Worksheet – enables the financial counselor to gather sufficient information that wise counsel can be given to get out of debt

Sample Policies, Plans, and Forms:

• Harassment (Sexual) Policy. The US Supreme Court has ruled that the Employer (The church), is fully responsible for any harassment action perpetrated by a supervisor – even if the church Leadership was not aware of his actions. You really need this Policy;
• Nursery Policies. Learn why you should stop changing diapers – immediately;
• Youth Dept Policy,
• HIV/AIDS position statement and Policy;
• Discipling Policy (vs. counseling), with liability release forms;
• Benevolent Fund Policy. Learn the IRS guidelines for a successful program;
• Church outing / liability waiver forms for minors and adults;
• Health and Medical Plan [A Sample] based on IRS provisions Sections 105 & 106 of the Internal Revenue Code – more specifically Publication 969 “Health Reimbursements Arrangements” [HRA];
• Conflict of Interest and Disclosure Policy; and Form;
• Safe Church Policy; Preparing for the expressed desire of one convicted of sexual misconduct or molestation who wants to be a part of your church;
• Church “Sleep Over” Policy;
• Short Term Missions Projects Contribution Guidelines;
• Memorandum of Understanding – Church Secretary;
• Memorandum of Understanding – Pastoral Services;
• Memorandum of Understanding – Choir Director Services;
• Memorandum of Understanding – Pianist or Organist Services.

  The use of these samples will help you evaluate your church policies, practices, and minutes of the meetings of the corporate board of directors.

• A review of this SAMPLES manual will serve as an important checklist for your Church;
• A must for every Pastor, Administrator, and Board Member;
• A great training tool for the Church of every size – large, small or just beginning.

Church leaders recognize that we are in increasingly dangerous times. Lawsuits are on the increase. Leaders that will wisely invest time in developing policies, will avoid a lot of grief and perhaps even a lawsuit. We must screen out the pedophiles who would volunteer to work with the children in the childrens department. There is absolutely nothing like our “SAMPLES” Manual on the market today. This Manual was updated, and a great deal of additional material was added in 2009 Are you about to start a church [form your non-profit corporation]? If this is you, please consider our More Great Samples Manual. This step-by-step “Do it yourself” Manual will enable you to form your own non-profit corporation with Biblical Church By-Laws. The cost of forming your own corporation, can be quite reasonable. See Cost to Get Started and it is not a difficult process. Give us a call at 619/443-5221 for more information on this. We are here to serve you, and there is never a cost to you for our services.   YOUR SATISFACTION IS GUARANTEED – OR MONEY REFUNDED   ONE PROFESSIONAL’S COMMENTS ABOUT OUR “SAMPLES” MANUAL “Church Administrators: here at your fingertips is a wealth of information gathered by Don and Barbara Buckel in the trenches of many church offices. The answers and the forms are here. Don is the most knowledgeable individual I know, when it comes to non-profit requirements for bylaws and their application to local churches. When he comes upon a problem, whether it is with business minutes, or policies, he does the research, then document the question, the solution, and provides samples of needed forms. The items that you find inside this manual have been “run past” several other individuals to check for accuracy and proper wording. This book will save you and the kingdom much valuable time. I heartily recommend this manual to you.” Rev. Ward Correll Enrolled Agent Maywood Park, OR e-address pastward@msn.com

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There are so many benefits of structuring a ministry under the local church, but the reality is that often times the optimum is not possible, and it is necessary to set up a separate non profit corporation.

• An excellent section explaining what the corporation is, and how to maintain its ‘ viability’ by writing good Minutes of the Board of Directors meetings. There is also an overview of the process of filing the various documents with the State and IRS. We also recommended a good man who is extremely reasonable, who can help you in filing the various applications for tax exemption with the IRS.
• The step by step process of starting the non-profit corporation. Includes sample letters to the Secretary of State for name reservation, for filing the Articles of Incorporation, and writing the By-Laws. And if in Calif, we will connect you to a very fine man to help you in filing the FTB form 3500.
• Sample articles of incorporation, containing the four required IRS clauses.
• An excellent set of Biblical by-laws, containing much of the word of God. By-Laws should be written with the idea that if you are ever sued, you will be able to use the Word of God in the courtroom for your defense.
• Minutes of the first (organizational) meeting of the Incorporator and Directors. NOTE: The corporation is not “birthed” until this very important meeting is held.

YOUR SATISFACTION IS GUARANTEED – OR MONEY REFUNDED

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Samples of:

• Learn how to write succinct, complete, legal and excellent Corporate Minutes.
• Identify the essential legal, and financial issues needed to be in the Minutes.
• Samples of a three page organizational meeting, an annual meeting, and a “called” meeting;
• Resolutions – Definition – A recorded action of the Board authorizing an activity [in advance];
• Ratification – Definition – A means of legalizing any unauthorized past actions with a Board Resolution
• A Sample Resolution for opening a Bank account, and for changing names of Signatories;
• Sample Resolutions for purchase of property; Refinancing.
• A Sample Resolution for an “Accountable Reimbursement Plan requiring substantiation.”
• Information and explanation of “Intermediate Sanctions. “

Sample Policies, Plans Forms And Other Information:

• Harassment Policy. The Supreme Court has ruled the Employer is responsible for all actions perpetrated by a supervisor – even if management was not aware of it.
• A Sample Employee Staff Handbook;
• HIV/AIDS position statement and Policy;
• Benevolent Fund Policy
• Authorization and Waiver Forms for minors – Release for Medical and liability.
• What can the Ministry receipt for? How to handle “Non cash” gifts. Form 828
• What the Ministry can say and/or do during an election? And what we cannot say and/or do
• Liability Insurance. How to handle the Volunteers & Contractors. Liability Releases
• IRS Forms – What, When, Who, and How to report, and on which Form? Samples
• How to handle finances given a guest Minister from outside the U.S. With no reporting required.

Issues Important To The Minister:

• Setting up the Ministers Compensation Package with Housing Allowance [FORMS]
• Filing Form 4631 Exempting from SECA [Social Security] Who, When, and How?
• Automobile expenses. What is the simplest and best way for Ministers? Sample Policies
• Hospitality Allowance; and Credit Cards. Explanations and Sample Resolutions
• When the Spouse goes to the conference – how to do it, so it is not taxable. Because in many instances it IS taxable.

The use of these samples will help you evaluate your ministry practices, and policies, and the minutes of the meetings of your corporate board of directors. A “must have” for every non profit “para-church” leader! SATISFACTION IS GUARANTEED – OR YOUR MONEY REFUNDED

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This Manual is written for traveling Ministry and the Church “Ministries.”

• For The Leadership: How a developing Ministry can accomplish his or her calling, and do so under and through the Local Church – with accountability to the local church. Thereby simplifying the legal and “reporting” aspects.
• For the developing ministry within the church: How the church can safely ‘cover’ a ministry being sent out from the local church. “Covering’ has a three fold dimension: Spiritual, Legal and IRS wise. Because of fear of the unknown, many churches simply do not want to take on the “risk” of maintaining a working (covering) relationship with developing ministry in their church.
• Let us now show you “How To” do all of the above, and save the traveling Minister a great deal on his personal income taxes as well, with the use of “Per Diem,” as defined by the IRS. When we understand and play by the IRS rules and regulations, we can be real winners.
• In this Manual we carefully explain just what the 501(c)(3) is, and what it is not. We identify the various Legal, Financial (IRS), and other issues which must be addressed and resolved, in order for the Church and Ministries to develop a proper relationship and successfully meet IRS requirements.
• Included in this Manual are two different Sample Resolutions for the corporate Board of Directors, which completely identifies and structures the “Covering” relationship.
• Included also is a sample “Compensation Package Worksheet,” showing how the minister relates to the church – receiving funds only as available from his ministry activities.
• We have written this Manual from our personal 18 years of experience, and of having had an IRS audit, with the subsequent re-structuring under the counsel of a CPA-JD.
• After carefully reviewing this Manual, our relational/supportive attorneys, 3 CPA’s and enrolled agent have ALL given their endorsements. It is also endorsed by a major denominational “D.S.” You can be completely at ease in implementing this material.

YOUR SATISFACTION IS GUARANTEED – OR YOUR MONEY REFUNDED

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Many churches [and para-church ministries] never had an Organizational Meeting. This is where the ‘Incorporator’ invites others to join him on the Board and the By-Lawsare adopted.This meeting is the “Birthing process” of the corporation. Without this Minute in your Book of Minutes, it could be argued that your corporation does not legally exist. In this Manual, we provide sample Minutes showing how to have a meeting today, and ratify the organizational activities of yesteryear. This is the only legal means to correct this serious omission.

SOME OF THE ISSUES ADDRESSED

Sample Minutes – Ratifying the Organizational Meeting

• Ratifying The Organizational Activities – With only one original Board Member still here
• Ratifying The Organizational Activities [and more] – When none of the original Board Members remain.

Changing The Corporation from a Church to a Para-Church

• Changing The Corporation from a Church to a Para-Church Minutes of the Board of Directors 2 Pages
• Cover Letter to the Secretary of State itemizing the contents of the letter and the action of the Board
• Cover Letter and the attached -”Certificate Of Amendment Of The Articles Of Incorporation,”
• A Sample “FYI” Letter to the Internal Revenue Service
• A Sample of how the newly revised Articles of Incorporation might look.

Name Change ONLY – How To Amend The Corporate Articles

• Changing the church Name – A Sample Minute For Amending The Corporate Articles
• Cover Letter to the Secretary of State – itemizing the contents of the letter and the action of the Board;
• The “Certificate Of Amendment Of The Articles Of Incorporation,”

Changing The Corporation from a Para-Church to a Church

• Changing The Corporation from a Para-Church to a Church Minutes of the Board of Directors
• Cover Letter to the Secretary of State itemizing the contents of the letter and the action of the Board;
• The “Certificate of amendment of the articles of incorporation.”
• A Sample “FYI” Letter to the Internal Revenue Service
• A Sample of how the newly revised Articles of Incorporation might look.

This church lacked three of the four IRS required clauses

• Amending The Articles Of Incorporation – Adding the IRS Clauses – Sample Board Minute
• Sample Letter To The Secretary of State Re: Amending The Corporate Articles
• The “Certificate of amendment of the articles of incorporation.”

Resolutions To Establish A Bible College – Under The Church

• Minutes of a Called Meeting of the Board Of Directors – To establish a Bible College under the covering of the church.

Additional Miscellaneous Policies And Forms

• Ratification of Purchase of Church Computers and an Accountable Use Policy and FORM
• Cell Phone Accountable Use Policy – And Resolution of the Board
• Occasional Worker For Benevolence Policy – and Record FORM
• Church Sponsored Camp – Resolution of the Board of Directors Establishing Policy
• Receipt Of Ministry Report – Every covered ministry, should be required to submit an activity and financial report.
• Rental Or Use Of Church Property Or Equipment – Avoiding “Personal “inurnment” by establishing Policy.
• Memorandum Re Filing Form 8274 – To avoid misunderstanding, every employee should be reminded annually.
• Misunderstanding About – A Tax Church Number Vs Tax Exemption
• Requirements For Traveling Ministers – What are the minimal office requirements needed to satisfy the IRS?
• Verbal Housing Allowance For Pastor – Ratified It is acceptable to the IRS to ratify a Housing Allowance, if it was in fact done verbally

SATISFACTION IS FULLY GUARANTEED – OR MONEY BACK

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All Insurance companies now require the church to implement and use a “Sexual Abuse Prevention Policy,” where all volunteers and employees are screened.

Having Church Membership and Membership Standards of excellence is the best means of screening, and able to do so successfully. It is also the best means of protecting our children from the predators, the molesters, and the pedophile that would attempt to come in and violate our children. “Lay hands suddenly on no man,” 1 Tim 5:22 – This verse could (and should) also be interpreted as, “Allow no man or woman to come (suddenly) into our Church and lay hands on our children.”

We have developed this complete “Package” to enable you to easily create your church policies. This Manual provides many Policies and Forms to help you screen your applicants. As laws change – activists will begin to harass the church. Are you prepared?

• Policy: Dealing with Dissension – Non-Member. You really MUST have this policy in place, as we always have peripheral attenders – not yet members.
• Policy: Must be a member to apply. With that policy in place, we are now not hiring for the right [legally defensible] reason.
• Policy: Initial Conditions And Requirements For Employment Application.
• Policy: Application for Membership. Softly written, but the applicant is stating he is agreeing to abide by the church’s “Tenants of Faith” and By Laws. This is your best hope to survive a lawsuit.
• Policy: Application for Employment. There are questions you can ask. And there are questions you cannot ask.
• Policy: Sexual Abuse Prevention And Response Plan. The Insurance companies are now requiring that you have a Risk Reduction Plan. To screen, supervise, report – and even how to respond to allegations of sexual misconduct.
• Forms: Survey For Applicants. A two-page questionnaire to help you get all the background facts.
• Forms: The Personal Interview. The “Hard Questions” we MUST ask. And when we do this in an interview setting, we will be carefully listening for and discerning truth.
• Forms: Confidential Character Reference For Volunteer Workers. A Form letter the applicant fills out for you to mail out to his refrences.
• Forms: Short Form Application For Non-Supervisory Volunteer Workers.
• Policy: Employment Records Checklist. A Checklist of issues you MUST have, and/or should consider having documentation on file for those persons the church either employs or has working in a supervisory position with the children or youth.
• Policy/Form: Authorization For Medical Attention, Activities And Waiver/Liability. A 3 part Form – for three children. Designed to enhance relationships with parents by clearly communicating “when, where, how, and who is involved” when their children are participating in church activities. Parents agree to pay any medical expenses incurred, and expressly agree to not hold the church or leaders personally responsible for “punitive” damages in addition to any insurance the church may (may not) have in effect at the time.

To our knowledge there is absolutely nothing like this on the market today. This Manual and the Forms have been reviewed and approved by our Attorney.

We have developed a Sexual Abuse Prevention DVD as a training tool, to introduce this difficult issue to your leaders, helping them understand the need to develop policies. SATISFACTION IS GUARANTEED – OR YOUR MONEY REFUNDED

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This is the “How To” information the Bible School, Seminary or corporate Lawyer never taught you. This is the vitally important information you need to know regarding caring for your legal entity – The non-profit corporation.From 1988, we have been privileged to minister in more than 1,500 Churches. In almost every situation, would you believe 80% or more, we find:

• Church leaders do not understand the purpose and function of the corporation, or even why they incorporated.
• By-laws are seldom current, and are often thought to be “only guidelines.” In many cases, the By-Laws were not to be found – they were lost! Our Church By-Laws are crucial, and we must function by them.

A brief outline of the material taught in this video First Hour – is about By-Laws

• Every church has two governments – the legal and the spiritual.
• How to write [or rewrite] church by-laws, to provide for and blend the two, providing for a “Biblical” form of church government.
• By-laws are the absolute law for the corporation. They have been referred to as “the articles of war, written in a time of peace.”
• We will not be allowed to bring our bibles into the courtroom – therefore we must include all of Gods word in our by-laws, that we would want to bring into the court room..
• Many issues regarding the corporation are identified, which will lead you to a better understanding.

Second Hour – is about the corporation

• Just why does the church incorporate anyway? You may be surprised to learn that it has nothing to do with tax exemption.
• Now that you have a non-profit corporation, how do you use and properly care for it?
• How the ministers and the elders can lead in freedom, yet properly document the actions in order to be covered legally.
• How to write legal minutes for the corporate board meetings.
• How to legally “reconstruct” incomplete (or even non-existing) minutes.
• Minutes are the most important of all church records, yet we find they are often minimal, usually poorly written and lacking even basic minimal format. Church Minutes are the “Memory” of the corporation. Good Minutes equal a good memory, and you will have “weapons” for your defense. No Minutes equal no memory, and there will be no defense.

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This is such a “Hot issue” today against the Church. I was talking with the Sr. Vice President of one of the largest Insurance Companies in America that specializes in Church Insurance, and he said, “Don, the big claims up until the late 1980′s, were for burned buildings and broken limbs. Now it is for “Sexual abuse, or alleged sexual abuse.”Our challenge is two fold. It is both natural (real), and spiritual.

As more and more ugly deeds from the past are revealed in the Media, there is also a lying spirit loosed upon our land. We must take immediate steps to protect our Church, our workers and our children. This video will help you convey to your Church leaders, Employees and volunteers the magnitude of the challenge. We cannot just ignore this – it won’t go away!

THE POINT IS – How we implement the policies, are perhaps more important than the policy itself. Will we have a strongly committed team giving all their effort – or will we offend people and lose members because we have not communicated as well as we should have? This video was taped in a live seminar setting where all of the above issues were addressed, and much more. This Video be a very helpful training tool for you now, and for the next generation of Church workers as well.

Lets do all we can to avoid the ugly black headlines that bring shame upon the Church, and instead, provide a place of safety for our children and our workers. Jesus will then be glorified in our actions. Professionally produced – there are two sessions totaling 1 hr & 40 minutes.

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First Session

Why the envelope system?

60 minutes

• Why the IRS likes envelopes as “Source Documents.” Minimal steps to maximum records.
• How to structure for accountabiliy – protecting those who count church monies.
• Recommendations on how to safely “hold over” monies to be counted another day.
• What can be receipted, and what cannot. The details of excellent recordkeeping.
• How to save time making the bank deposit. A system that will work for small and large churches.

Second Session

Principles that produce an abundance of church finances

30 minutes

The author’s testimony of seeing the Lord’s continual and abundant provision, to accomplish all that He led us to do for more than 25 years. We only need to be faithful to follow Biblical principles in administering His finances.

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This is a ‘Must read,’ for every teenager and all who struggle with addictions and abuse, on how to overcome all life’s challenges through the power of our resurrected Savior, The Lord Jesus Christ. Mother of seven and Grandmother to 17, Mae was born and raised in the Mississippi Delta, and lived in Tennessee until only recently. Gifted with a talent to write gospel poems and songs; she wrote her first gospel song at the age of 12. After her conversion to The Lord Jesus Christ in 1965, she wrote and sang her songs in churches, wherever and whenever she was asked. She never tried to publish her works until 2001, when she wrote two poems, “One Nation under God” and, “If I Leave,” in expression for 9-11. Entering these two poems in International contests, Mae received “Best Poet of 2002″ awards for both poems. * Mae has 17 songs published, with 11 songs under contract, and 10 songs getting airplay in the United States and around the world. She doesn’t count success as fortune or fame for, as she often says, “To me, it is if I can write something to bless others and make a difference. If I, in my writings, can spread the Gospel of Jesus Christ who saved me, then I have succeeded.” * Go to Mae’s Web Site, to see her many wonderful poems. http://www.webspawner.com/users/earie/index.html

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I asked Mae for the privilege of writing an introduction and forward for this, her third book, a book of Poetry. She was OK with that, but cautioned me against talking about her. “Just write about the book,” she said. I didn’t promise.

When I first came in contact with Mae, she referred me to her web site where, she said, “You can learn all about Mae Black.” Upon a reading of only the first five or six of her poems, I knew I had to get to know this Woman of God. It is written in God’s word that, “Out of the abundance of the heart, the lips speak.” The gift God has given Mae to write poetry that reflects the glory of our God, and the majesty of The Lord Jesus Christ, was not misplaced.

When you read Mae’s poetry, you will find her verses not only rhyme, but they are so very ‘in attunement’ with God’s heart, and His written word. The superb content of Mae’s poetry will bring the reader a little closer to the Lord. Mae writes about the Lord yes, but also about the sin-sick conditions of the world we live in. And she does so from a perspective of how God must see things. Mae has a heart of great compassion for her fellow man and especially for our fighting men and women. And she writes about the difficult conditions that these wonderful warriors find themselves in.

There is absolutely nothing pretentious about Mae. Her capability to minister the word of God is now being used to minister salvation, restoration, healing and a brand new life; as the reader is introduced to the living God, The Lord Jesus Christ. Mae makes it abundantly clear that there is a loving Savior, waiting to embrace and forgive every person who desires a new life in Him. It is often said, “God is good.” Yes – so very good! And a reading of this book of poetry will be an encouragement to you and to all you share it with.

  Rev. Don L. Buckel

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